BOE Meetings
BOE Meetings Assessment Facilities FinancesFavorite Links

BOE Meeting for October 9, 2007

1.) Employee(s) of the Month

Background: Each month the District honors its emplouees. This month we honored:

  • Karen Peterson, Office Manager II, Island High School
  • Sue McMahon, Office Manager II, Paden Elementary
  • Superintendent Goal: Goal #4, Recruit and retain highly qualified employees

    2.) Recognition of Teacher of the Year & Finalists

    Background: Each year after a lengthy selection process, Alameda Unified nominates a Teacher of the Year, that goes on to compete in the county competition.

    This year the finalists and Teacher of the Year were:

  • Dr. Barry Arbreton, 2007-08 Teacher of the Year kindergarten teacher at Franklin Elementary School
  • Sharon O'Neil, 2007-08 Teacher of the Year Finalist Special education teacher at Edison Elementary School
  • Sharmaine Moody, 2007-08 Teacher of the Year Finalist 7th Grade Core teacher at Lincoln Middles School
  • The Alameda Education Foundation secured $25,000 grant from Washingtion Mutual that will be used this year's finalists to spread their teaching practice across the District.

    Prior year winners include:

    Pam Curtis 1988 Linda McCluskey 1996
    Karen Guthrie 1989 Sue Enger 1997
    Joel Baum 1990 Mary Dierking 1998
    Teri Olsen 1991 Rufina "Ping" Mejia 1999
    Nancy Phillipsen 1992 Roxanne LeBlanc 2000
    Robert Ruark 1993 Kristi Hanelt 2001
    Jim Peters 1994 Robert Siltanen 2002
    James Richard 1995 Nancy Steimle 2003
    Gwen Wade Stephens 2004
    Anselmo Rios 2005
    Nancy Elkin 2006

    Fiscal Implications: None

    Superintendent Goal: Goal #4, Recruit and retain highly qualified employees

    3.) Boys & Girls Club – New Facility Update

    Background: At the March 22, 2005 BOE meeting, the approved a joint-use agreement with the Boys and Girls Club. The district will provide land at the Woodstock Elementary school site for a building that the Boys and Girls Club plans to build.

    If fundraising goes well, construction will start in 18 months.

    Superintendent Goal: Community Relations

    4.) Superintendent’s State of the District – Focus: Educational Excellence, Boundaries & Facilities

    Background: At the Sept. 25 BOE Meeting, the Superintendent presented a comprehensive planning process to address educational excellence and equity when focusing on boundaries and facilities.

    The Superintendent has revised and updated her process as follows:

    Alameda Unified School District

    Pathway to Excellence and Equity

    Overview to Excellence and Equity Task Forces
    and Stakeholder Communication

    October 9, 2007

    • Form Task Forces

    • Elementary Facility Capacity Task Force
      Secondary Education Task Force
    • Task Forces Generate Initial Research and Analysis

    • Elementary Facility Capacity Task Force analyzes Demographic Study and Facility Capacity
      Secondary Education Task Force develops potential program options e.g. district-wide charter, magnet schools, etc.
    • Secondary Education Task Force Adds Teacher Representative
    • Stakeholder Groups Provide Feedback to Task Forces

    • Internal AUSD Meeting Structures
      Board of Education meeting
      Board of Education Workshops
      Supertintendent's Community "Sounding Board"
      Community-Wide Forums
    • Task Forces Develop and Refine Program/Facility Options
    • Stakeholder Groups Provide Feedback on Proposed Options
    • Superintendent Makes Recommendations on Program/Facility Options
    • Board of Education Acts on Program/Facilities Recommendations
    • Staff Implements Approved Recommendations for Program/Facility Options

    Stakeholder Communication

    The Superintendent has designed a system of communication feedback loops that integrates input from AUSD stakeholders, creates a new Community Sounding Board of external community stakeholders, and provides for a series of community forums to share and receive input from the task forces. The continous flow of feedback from stakeholder groups is key to development and refinement of program and facility options.

    Here is a pictoral representation.

    The timelines for the two Task Forces are as follows:

    1.) Elementary Facility Capacity Task Force

    Problem Statement:

    Forecasts show district-wide elementary enrollment will stablize over the next five (5) years. However, two school areas - Ruby Bridges and Edison/Otis - are expected to increase in enrollment over the next five (5) years, while their facilities are currently close to or at capacity.

    Charge of the Task Force:

    • Develop options to balance school enrollment with facilty capacity at both over and under enrolled schools.
    • Provide key opportunities for two-way communications between task force an community stakeholders in order to develop programs.


    Date Action
    October, 2007 Identify members
    Oct, 2007 to Dec, 2007 Task Force Meetings
    October, 2007 Neighborhood School Community Meeting - Enrollment Policy
    Nov, 2007 to Dec, 2007 Community Meetings, Facility Capacity
    December 12, 2007 Board of Education Workshop
    February 12, 2008 Board of Education Meeting (Information)
    February 26, 2008 Board of Education Meeting (Approval)
    March 4, 2008 Special Board of Education Meeting (Impact to Staffing)

    Members of the Elementary Facility Capacity Task Force:
    Luz Cazares, Chief Finance Officer
    Joy Dean, Principal, Earhart Elementary School
    Dave Dierking , Student Affairs Officer
    Jan Goodman, Principal, Ruby Bridges Elementary
    Jeff Knoth, Principal, Otis Elementary
    Leland Noll, Director of Facilities, Maintenance & Operations
    Marcheta Williams, Principal, Edison Elementary
    Leni Von Blackenese, Coordinator of Assessment

    2.) Secondary Education Task Force

    Problem Statement:

    AUSD operates middle and high schools with severe enrollment imbalances, which do not maximize our resources to support equity and excellence across our secondary education programs.

    Charge of the Task Force:

    • Develop high quality secondary education programs that will attract students beyond their school neighborhood.
    • Provide key opportunities for two-way communications between task force and community stakeholders in order to develop programs.


    Date Action
    October, 2007 Identify members
    Oct, 2007 to Feb, 2008 Research initial options for middle and high schools, i.e. magnet schools, district sponsored charter school, boundary alignment, etc.
    March, 2008 Board of Education workshop to review initial secondary education program options
    Apr, 2008 to Aug, 2008 Task Force finalizes options
    Sept 24, 2008 Staff recommends options for implementation for 2009-2010 to Board of Education
    Ocotber 8, 2008 Board of Education Meeting (Action)
    Oct, 2008 to Jan, 2009 Develop implementation plan and phasing for new secondary education programs
    February 13, 2009 Staff recommends implementation plan to Board of Education
    February 27, 2009 Board of Education Meeting (Action)
    Mar, 2009 to Aug, 2009 Staff implements secondary education programs

    Members of the Seconday Education Task Force:
    Alysee Castro, Principal, Island High School
    Jud Kempson, Principal, Chipman Middle School
    Sean McPhetridge, Director of ROP
    Wendy Ponder, Director of K-12 Curriculum
    Debbie Wong, Assistant Superintendent for Education Services
    Teacher Representatives to be added January, 2008

    The Superintendent clarified that the Kindergarten Enrollment policy revision will be bought back to the Board at the October 23 meeting and a vote will take place in November.

    Superintendent Goal: Goal 1, Goal 2.Align fiscal resources.

    5.) First 20 Days of School Enrollment Status Report

    Background: A 20 day enrollment report was given.

    Superintendent Goal: Goal #2 Align fiscal resources.

    6.) Technology Services Implementation Plan Update

    Background: AUSD updated and completed the Education Technology Plan for 2007-2010. Staff will make a presentation that can be used as a guide for technology-related decision making and an instrument to monitor and evaluate progress.

    Superintendent Goal: Goal #3 Better school environment

    7.) Revision of BP 1330 Use of School Facilities –Facility Use Fees

    Background: The revision of the BP 1330 Use of School Facilities –Facility Use Fees approved at May 22,2007 BOE Meeting created a fiscal hardship for groups providing supervised youth recreational activities. Staff is recommending granting these orgranizations a 75% waiver on FY 07/08 and a 50% waiver in FY 08/09.

    Here is the documentation from the May 22 BOE meeting:

    The Board approved certain measures when they approved $1,400,000 in spending reductions in February, 2007. One of those measures was to increase revenue from leases and facility rental by $40,000. The revied policy directs district staff to charge all users except "school-related organizations whose activities are directly related to or for the benefit of district schools.

    While the rates charged for facility used are not changing, the classification of groups who will be charged is being recommended. As a result, a number of non-profit organizations (Group 2) including youth sponsored athletic groups and community organizations will now be subject to paying for facility usage.

    Here is the definitions of groups under the policy:

    Group 1

    School activities generated by School District personnel or volunteers for purposes directly related to the education and enrichment of School District students, as directed or approved by the School Board or District Office administration, and/or for the purpose of employee gatherings related to the operation of the District. Users in this classification include:

    • School employees in the performance of their duties
    • PTA and other school-associated parent/teacher/student associations
    • Student Body clubs
    • Booster clubs

    Group 2

    Direct cost rent is defined as an estimate of those costs of supplies, utilities, custodial services, building maintenance, services of any other District employees, and salaries paid to School District employees as a result of the organization’s use of the school facilities and grounds of the District. Users in this classification include:

    • Civic and service groups (e.g. Rotary, Chamber of Commerce, League of Women Voters) whose purpose, through the use of school facilities, is to improve the general welfare of the community, and whose net receipts are expended for welfare of the youth or other charitable purposes (e.g. scout troops, supervised recreational activities, religious organizations or churches, local governmental agencies, city and/or county services).
    • Conduct of religious services for temporary periods, on a one-time or renewable basis, by any church or religious organization which has no suitable meeting place for the conduct of services while meeting.
    • Proposed Change

      Orgnizations providing supervised youth recreational activities as defined in Ed Code 38131(b)(6) open to the students of the AUSD will receive a 75% waiver of the Group 2 Fees in FY 07/08 and 50% waiver in FY 08/09

      The determination of whether a group qualifies for a waiver of the group 2 fees will be performed by a Superintendent designee based on the answers to the questions used to determine eligibility.

      Ed Code

      38131. (a) There is a civic center at each and every public school facility and grounds within the state where the citizens, parent teacher associations, Camp Fire girls, Boy Scout troops, veterans' organizations, farmers' organizations, school-community advisory councils, senior citizens' organizations, clubs, and associations formed for recreational, educational, political, economic, artistic, or moral activities of the public school districts may engage in supervised recreational activities, and where they may meet and discuss, from time to time, as they may desire, any subjects and questions that in their judgment pertain to the educational, political, economic, artistic, and moral interests of the citizens of the communities in which they reside. For purposes of this section, "veterans' organizations" are those groups included within the definition of that term as specified in subdivision (a) of Section 1800 of the Military and Veterans Code.

      (b) The governing board of any school district may grant the use of school facilities or grounds as a civic center upon the terms and conditions the board deems proper, subject to the limitations, requirements, and restrictions set forth in this article, for any of the following purposes:
      (1) Public, literary, scientific, recreational, educational, or public agency meetings.
      (2) The discussion of matters of general or public interest.
      (3) The conduct of religious services for temporary periods, on a one-time or renewable basis, by any church or religious organization that has no suitable meeting place for the conduct of the services, provided the governing board charges the church or religious organization using the school facilities or grounds a fee as specified in subdivision (d) of Section 38134.
      (4) Child care or day care programs to provide supervision and activities for children of preschool and elementary schoolage.
      (5) The administration of examinations for the selection of personnel or the instruction of precinct board members by public agencies.
      (6) Supervised recreational activities including, but not limited to, sports league activities for youths that are arranged for and supervised by entities, including religious organizations or churches, and in which youths may participate regardless of religious belief or denomination.
      (7) A community youth center.
      (8) A ceremony, patriotic celebration, or related educational assembly conducted by a veterans' organization.
      (9) Other purposes deemed appropriate by the governing board.

    Group 3

    Fair market rent represents a rate for commercial activity, regardless of where profit is generated within the organization.

    • This fee structure may apply even to “nonprofit” organizations where organizers, activity supervisors, coaches, etc., draw salary from the activity or organization, and participation fees are received from students or adults.
    • Rental where admission or participation fees are charged, or contributions are solicited and the net receipts are not expended for the welfare of the pupils of the District or for charitable purposes.
    • Rentals which are not directly beneficial to youth, public school activities of the District, or general welfare of the community.
    . Group 1 Group 2 Group 3
    . Group 1 no charges $ per hour $ per hour
    Regular Classroom . $8.00 $30.00
    Faculty Room . $8.00 $20.00
    Choral Rm, Band Rm, or Library . $10.00 $28.00
    Multipurpose or Cafeteria . $13.00 $30.00
    Kitchen (no use of appliances) . $13.00 $30.00
    Kitchen (use of appliances) . will be billed by Food Services
    Little Theater . $20.00 $50.00
    Middle School Gymnasium . $18.00 $45.00
    High School Gymnasium . $30.00 $70.00
    Parking Lot . $3.00 $12.00
    Tennis Courts . $3.00 $12.00
    Swimming Pool . $30.00 $70.00
    Baseball Field . $5.00 $20.00
    Softball Field . $4.00 $15.00
    Soccer Field . $10.00 $25.00
    Football Field . $15.00 $30.00
    . . . .
    Non-Custodial Cost $0.00. $2.25 $2.25
    Custodial Cost –
    When a custodian is on duty
    $0.00 $0.00 $33.00
    When a custodian is not on duty (overtime) $46.00 $46.00 $46.00
    Sunday & Holiday overtime $60.00. $60.00 $60.00

    Fiscal Implications: None as the budgeted increase of $20,000 will still be met

    Superintendent Goal: Goal 2.) Spending plan alignment

    8.) PUBLIC HEARING: Resolution No. 07-4136 Alameda Power & Telecom (AP&T) Dedicating Easement for Right of Entry to Maintain Utilities at Edison Elementary School

    Background: A public hearing was needed to approve APT access to Edison Elementary.

    9.) PUBLIC HEARING: Resolution No. 07-4137 Public Notice of Alameda Power & Telecom (AP&T) Dedicating Easement for Right of Entry to Maintain Utilities at Otis Elementary School

    Background: A public hearing was needed to approve APT access to Otis Elementary.

    11.) PUBLIC HEARING: Resolution No. 07-4138 Public Notice of Alameda Power & Telecom (AP&T) Dedicating Easement for Right of Entry to Maintain Utilities at Paden Elementary School

    Background: A public hearing was needed to approve APT access to Paden Elementary.



    Send mail to mikemcmahonausd@yahoo.com with questions or comments about this web site.
    Last modified: October 9, 2007

    Disclaimer: This website is the sole responsibility of Mike McMahon. It does not represent any official opinions, statement of facts or positions of the Alameda Unified School District. Its sole purpose is to disseminate information to interested individuals in the Alameda community.