AUSD Alameda
Unified School District
Alameda, California
MEASURE C CITIZENS’ BOND OVERSIGHT
COMMITTEE
November 17, 2004
Members
present: Members Absent:
Daniel
Aljoe
- Community At-Large
None
Chairman
Judge Richard Bartalini -
Business Organization
David
Kirwin - Parent Member
Vice
John
McCormick
- Parent Member
Dick
Rudloff - Senior Citizen Group
Basil
Shiber - Taxpayer Organization
District
Staff present: Lorenzo Legaspi, Bob
Deluca
Call
to Order/Roll Call
The
meeting was called to order by Judge Richard Bartalini, Chairman at 5:30 PM at
the
The members adopted the agenda.
Distribution
of Information
Bob
DeLuca distributed various handouts for discussion: 1) Project
Hard Costs to Date by School, 2), Modernization
Expenditures 3) Phase II Timeline, 4) Phase II Project Costs to Date, 5) Account Summary Report to Date. Bob referred to the 10-26-04 Board report
that had been mailed to the committee members: 1) a summary of budget versus actual expense
of Phase I Projects and 2) the two worksheets for each of the five schools of
Phase II listed by the prioritized categories approved by the Board of
Education. The Phase II projects consist
of the five schools that were not eligible for modernization funding in 1998. Phases III through V will include the schools
which received some State funding in 1998 when the District was eligible for
State financial hardship funding for modernization of schools that were at
least 25 years old. State funds are
received when the District has a signed contract.
In
regard to questions from committee members about how the timeline for projects
at various schools was determined, Bob explained that the District decided it
could begin projects designated as Phase I in June 2004 because they did not
require approval from the State Architect and would allow the community, students,
and staff to see immediate progress in the bond projects rather than delay all
projects until June 2005. The Phase II
project construction will begin in June 2005.
Thereafter, each summer the next phase will consist of another group of
schools in order to proceed in an orderly fashion and not attempt to work on 18
schools at once. In addition, scheduling
of internal moving within each school must be done before the actual work can
begin.
The same contractor may work on the same type of project at more than
one of the schools and can be paid in what is called a trade package, e.g.
mechanical. A construction manager is
assigned. The construction manager for
Measure C projects is Roebbelen Construction Management Services, Inc.
Measure C
Citizens’ Bond Oversight Committee
November 17, 2004 Page 1 of
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Committee members requested
copies of tentative budgets for Phases 3-5.
With
regard to maintenance projects vs. modernization projects Bob explained that there
are different aspects to a specific project, e.g. bathroom access may involve
new stalls, new plumbing, etc. and thus require architectural
plans which translates from what appears to be a maintenance project into
a modernization project. Bob stated that
there are several stages in the architectural drawings of the various projects and
that they are available for the committee members to review. There is also a set at each school. Lorenzo offered that committee members can
schedule a time to review these drawings in his office.
Member
Lane asked how project priorities were set because of concern that bond funds
will run out before all projects are finished; what assurance does the
committee have that a particular site will have its projects done and that funding
will not have run out?
Bob explained that there is a budget for each of the school’s projects. If a school’s project is over budget, that
budget will be adjusted so that the total budget of that school will not run
over. The Board of Education approves
projects before they go out to bid. If a
project bid comes in over budget, the District can make cuts to that
budget. The project then comes to the Board
again for approval after the bid before a contract is issued. This is one way
the public is kept informed. Part of the
decision process as to what projects to fund involved teacher as well as
maintenance staff input in a survey asking what projects they felt were needed
at their schools.
Committee
members asked for clarification again regarding the various funding sources for
the projects. Bob explained that the State
funds can only be used for certain things whereas the District has other
sources besides the Measure C bond money and State funds that can be used for
projects other than modernization. These
other sources are the Deferred Maintenance Fund and Developer Fees. The District will be able to use Deferred
Maintenance monies for some of the projects.
Only Measure C funding oversight is the responsibility of this Committee.
Committee
members requested a report detailing expenditures by funding source.
Election
of Officer
Chairman
Bartalini asked for nominations for the Vice-Chair of the Committee. He then nominated
Chairman
Bartalini questioned members regarding the upcoming February meeting. The February 16 date was agreed upon with a request
to receive handouts ahead of the meeting.
Further,
it was requested that between now and February 16 that a report showing
projects by school in a format lay people can understand be sent to the members
which would better enable them to communicate with the community. Chairman Bartalini stated the District will
provide members with information they can share with the public plus develop a
Committee report for the Board. Chairman
Bartalini also added that all requests by the committee members be sent to the
Chairman who will then forward them to District staff. Lorenzo added that there is current bond
information on the District’s Website.
Lorenzo
stated the next meeting will include a report regarding projects involving the
Technology Department, acknowledging that $5 million is budgeted for this
expense and that the Account Summary
Report handout does not reflect this cost.
The
meeting adjourned at 7:15 PM.
Measure
C Citizens’ Bond Oversight Committee
November 17, 2004 Page 2 of
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