1.) Revision of Enrollment Policy AR 5116.1

Annual Kindergarten Round-Up Enrollment

Each year during the month of January, a two week initial enrollment period (Kindergarten Round-Up) will be held. If after the initial two week period there are more students than available spaces, first enrollment priority will be given to siblings of currently enrolled students living in the zone of attendance that have returned a completed application within the two week period. The remaining students will be assigned enrollment priority numbers through a random drawing. These students will then be enrolled until all spaces are filled. The remaining students will also be provisionally enrolled, and given a notice that they may be placed at a different school. Depending on how many students a school is over capacity, the district may open an additional class at the school or divert these students to neighboring schools. This reassignment may take place at any time between May 1st and the 20th school day of the new school year.

Annotated Annual Kindergarten Round-Up Enrollment Procedures

(Note: These priorities do not relate for Kidnergarten Roundup)

Schools receiving requests for admission and intradistrict enrollment requests shall give priority for attendance in the following order:

If attendance area boundaries need to be adjusted, the Assistant Superintendent for Educational Services will recommend procedures to assure an equitable redistribution of student enrollment with Governing Board approval.

Suggestions for Improving AUSD Enrollment Process

Gained form School Neighborhood Meetings on Kindergarten Enrollment Policy

October 10-17, 2007

As a result of holding school community meetings to discuss potential changes to AUSD's kindergarten enrollment policy, many useful suggestions were made to improve the district's enrollment process. While some suggestions may not be practical due to resource constraints or Education Code regulations, other suggestions may offer new ways to help families make the transition into their new school. The Office of Student Services will work to implement or adapt the following suggestions for the 2008-09 school year.

• Provide pre-school parents with some form of a "Notes of Intent to Register". While it is not possible to guarantee a space for students in advance of the Annual Kindergarten Roudn-Up, such a process could provide an additional source of information for school specific projections, as well as district enrollment projections. Such a process could also provide an opportunity for early communication with potential AUSD parents, thereby acquainting them with their educational system and helping them to affiliate with their neighborhood school.
• Do better outreach to Alameda's pre-school and local parent networks in order to provide information about the district's kindergarten enrollment process, educational programs and meetings of interest.
• Utilize more non-traditional sources to gather enrollment information, for example Coast Guard engineering contacts, school surveys of siblings, PTA neighborhood surveys, etc. Parents we heard from were very willing to assist with surveys in order to provide an additional source of information for projecting enrollment.
• Do better outreach to support Coast Guard families who have not yet relocated to Alameda. If a Coast Guard Housing Office or official can verify in writing that a family has been assigned to Alameda housing, then we should consider accepting this as a proof of residency in order to complete a student's registration packet.
• Do a better job of communicating enrollment procedures to parents in writing. While formal enrollment policies can be written in "legalese" there is a need for a simple parent- friendly version that include examples. First time parents in the system may not be familiar with our enrollment procedures and terms. We should make these clear and understandable in order to relieve anxiety about the process and welcome them into our school family, e.g. we should put in writing that if a student is diverted, parents have a choice of the closest school and other schools based on space available.

Group 1

School activities generated by School District personnel or volunteers for purposes directly related to the education and enrichment of School District students, as directed or approved by the School Board or District Office administration, and/or for the purpose of employee gatherings related to the operation of the District. Users in this classification include:

• School employees in the performance of their duties
• PTA and other school-associated parent/teacher/student associations
• Student Body clubs
• Booster clubs

Group 2

Direct cost rent is defined as an estimate of those costs of supplies, utilities, custodial services, building maintenance, services of any other District employees, and salaries paid to School District employees as a result of the organization’s use of the school facilities and grounds of the District. Users in this classification include:

• Civic and service groups whose purpose, through the use of school facilities, is to improve the general welfare of the community, and whose net receipts are expended for welfare of the youth or other charitable purposes.
• Conduct of religious services for temporary periods, on a one-time or renewable basis, by any church or religious organization which has no suitable meeting place for the conduct of services while meeting.

Proposed Change

Orgnizations providing supervised youth recreational activities as defined in Ed Code 38131(b)(6) open to the students of the AUSD will receive a 75% waiver of the Group 2 Fees in FY 07/08 and 50% waiver in FY 08/09

Group 3

Fair market rent represents a rate for commercial activity, regardless of where profit is generated within the organization.

• This fee structure may apply even to “nonprofit” organizations where organizers, activity supervisors, coaches, etc., draw salary from the activity or organization, and participation fees are received from students or adults.
• Rental where admission or participation fees are charged, or contributions are solicited and the net receipts are not expended for the welfare of the pupils of the District or for charitable purposes.
• Rentals which are not directly beneficial to youth, public school activities of the District, or general welfare of the community.

The Board approved the revision to the policy.

Fiscal Implications: None as the budgeted increase of $20,000 will still be met

Superintendent Goal: Goal 2.) Spending plan alignment

3.) Chipman Middle School Program Improvement (PI) Status Report