4.) Superintendent’s State of the District – Focus: Educational Excellence, Boundaries & Facilities

1.) Elementary Facility Capacity Task Force

Problem Statement:

Forecasts show district-wide elementary enrollment will stablize over the next five (5) years. However, two school areas - Ruby Bridges and Edison/Otis - are expected to increase in enrollment over the next five (5) years, while their facilities are currently close to or at capacity.

Charge of the Task Force:

• Develop options to balance school enrollment with facilty capacity at both over and under enrolled schools.
• Provide key opportunities for two-way communications between task force an community stakeholders in order to develop programs.

Timeline

Members of the Elementary Facility Capacity Task Force:
Luz Cazares, Chief Finance Officer
Joy Dean, Principal, Earhart Elementary School
Dave Dierking , Student Affairs Officer
Jan Goodman, Principal, Ruby Bridges Elementary
Jeff Knoth, Principal, Otis Elementary
Leland Noll, Director of Facilities, Maintenance & Operations
Marcheta Williams, Principal, Edison Elementary
Leni Von Blackenese, Coordinator of Assessment

2.) Secondary Education Task Force

Problem Statement:

AUSD operates middle and high schools with severe enrollment imbalances, which do not maximize our resources to support equity and excellence across our secondary education programs.

Charge of the Task Force:

• Develop high quality secondary education programs that will attract students beyond their school neighborhood.
• Provide key opportunities for two-way communications between task force and community stakeholders in order to develop programs.

Timeline

Members of the Seconday Education Task Force:
Alysee Castro, Principal, Island High School
Jud Kempson, Principal, Chipman Middle School
Sean McPhetridge, Director of ROP
Wendy Ponder, Director of K-12 Curriculum
Debbie Wong, Assistant Superintendent for Education Services
Teacher Representatives to be added January, 2008

Group 1

School activities generated by School District personnel or volunteers for purposes directly related to the education and enrichment of School District students, as directed or approved by the School Board or District Office administration, and/or for the purpose of employee gatherings related to the operation of the District. Users in this classification include:

• School employees in the performance of their duties
• PTA and other school-associated parent/teacher/student associations
• Student Body clubs
• Booster clubs

Group 2

Direct cost rent is defined as an estimate of those costs of supplies, utilities, custodial services, building maintenance, services of any other District employees, and salaries paid to School District employees as a result of the organization’s use of the school facilities and grounds of the District. Users in this classification include:

• Civic and service groups (e.g. Rotary, Chamber of Commerce, League of Women Voters) whose purpose, through the use of school facilities, is to improve the general welfare of the community, and whose net receipts are expended for welfare of the youth or other charitable purposes (e.g. scout troops, supervised recreational activities, religious organizations or churches, local governmental agencies, city and/or county services).
• Conduct of religious services for temporary periods, on a one-time or renewable basis, by any church or religious organization which has no suitable meeting place for the conduct of services while meeting.

Proposed Change

Orgnizations providing supervised youth recreational activities as defined in Ed Code 38131(b)(6) open to the students of the AUSD will receive a 75% waiver of the Group 2 Fees in FY 07/08 and 50% waiver in FY 08/09

The determination of whether a group qualifies for a waiver of the group 2 fees will be performed by a Superintendent designee based on the answers to the questions used to determine eligibility.

Ed Code

38131. (a) There is a civic center at each and every public school facility and grounds within the state where the citizens, parent teacher associations, Camp Fire girls, Boy Scout troops, veterans' organizations, farmers' organizations, school-community advisory councils, senior citizens' organizations, clubs, and associations formed for recreational, educational, political, economic, artistic, or moral activities of the public school districts may engage in supervised recreational activities, and where they may meet and discuss, from time to time, as they may desire, any subjects and questions that in their judgment pertain to the educational, political, economic, artistic, and moral interests of the citizens of the communities in which they reside. For purposes of this section, "veterans' organizations" are those groups included within the definition of that term as specified in subdivision (a) of Section 1800 of the Military and Veterans Code.

(b) The governing board of any school district may grant the use of school facilities or grounds as a civic center upon the terms and conditions the board deems proper, subject to the limitations, requirements, and restrictions set forth in this article, for any of the following purposes:
(1) Public, literary, scientific, recreational, educational, or public agency meetings.
(2) The discussion of matters of general or public interest.
(3) The conduct of religious services for temporary periods, on a one-time or renewable basis, by any church or religious organization that has no suitable meeting place for the conduct of the services, provided the governing board charges the church or religious organization using the school facilities or grounds a fee as specified in subdivision (d) of Section 38134.
(4) Child care or day care programs to provide supervision and activities for children of preschool and elementary schoolage.
(5) The administration of examinations for the selection of personnel or the instruction of precinct board members by public agencies.
(6) Supervised recreational activities including, but not limited to, sports league activities for youths that are arranged for and supervised by entities, including religious organizations or churches, and in which youths may participate regardless of religious belief or denomination.
(7) A community youth center.
(8) A ceremony, patriotic celebration, or related educational assembly conducted by a veterans' organization.
(9) Other purposes deemed appropriate by the governing board.

Group 3

Fair market rent represents a rate for commercial activity, regardless of where profit is generated within the organization.

• This fee structure may apply even to “nonprofit” organizations where organizers, activity supervisors, coaches, etc., draw salary from the activity or organization, and participation fees are received from students or adults.
• Rental where admission or participation fees are charged, or contributions are solicited and the net receipts are not expended for the welfare of the pupils of the District or for charitable purposes.
• Rentals which are not directly beneficial to youth, public school activities of the District, or general welfare of the community.

Fiscal Implications: None as the budgeted increase of $20,000 will still be met

Superintendent Goal: Goal 2.) Spending plan alignment

8.) PUBLIC HEARING: Resolution No. 07-4136 Alameda Power & Telecom (AP&T) Dedicating Easement for Right of Entry to Maintain Utilities at Edison Elementary School

Background: A public hearing was needed to approve APT access to Edison Elementary.

9.) PUBLIC HEARING: Resolution No. 07-4137 Public Notice of Alameda Power & Telecom (AP&T) Dedicating Easement for Right of Entry to Maintain Utilities at Otis Elementary School

Background: A public hearing was needed to approve APT access to Otis Elementary.

11.) PUBLIC HEARING: Resolution No. 07-4138 Public Notice of Alameda Power & Telecom (AP&T) Dedicating Easement for Right of Entry to Maintain Utilities at Paden Elementary School

Background: A public hearing was needed to approve APT access to Paden Elementary.